Post Interview Follow-Up Email Samples
We’ve already discussed The importance of following up after an Interview and the core components of
How to write an Interview follow-up email. Below, you will find several examples of follow-up emails you might use during the hiring process.
1. Short interview thank you email example
A short follow-up version may be most appropriate as a thank you email after a phone interview.
Subject line: Thank you for your time
Dear XXX,
Thank you for taking the time to speak with me about the marketing coordinator role. It was great to meet with you and learn more about the position.
I’m very excited about the opportunity to join —- —- and am particularly interested in the details you shared about the upcoming launch of the brand campaign. I’m enthusiastic about the prospect of taking on some of the project management and bringing my experience in successfully coordinating cross-functional initiatives to the table.
After our conversation, I’m confident that my background in marketing and my interest in brand growth will enable me to fill the job requirements effectively and support the vision of —- —-. Please feel free to contact me if I can provide you with any further information or samples of my work. I look forward to hearing from you.
Thanks again,
XXX
555-555-5555
XXX@email.com
2. Long interview thank you email
In the long version, you have more opportunities to explain your skills in detail (although you’ll notice that this long version is still relatively short). This is appropriate after an in-person interview or other meaningful interactions during the hiring process.
Subject line: Thank you for your time
Dear XXX,
Thank you very much for your time yesterday—it was a pleasure speaking with you about the account executive role. From our conversation, it’s clear that ABC Inc. has the energetic and hardworking environment I’m seeking.
I especially enjoyed discussing your need for someone who can create value and insight during client conversations. It’s an interesting challenge, and I’ve continued reflecting on it since our meeting. Over the last few years, I’ve encountered many of the same roadblocks we discussed: tightening client budgets and lengthy decision-making processes. Prioritizing the quality of the conversation over simple information delivery has been one of my most successful tactics in overcoming those roadblocks and one reason I’ve routinely exceeded my quotas.
In my relationships with clients, I focus on building trust and boosting credibility, and I’m excited about the prospect of bringing that skill set to ABC Inc. If you need any further information, please feel free to contact me by email or phone.
Thanks again,
XXX
555-555-5555
XXX@email.com
Keep in mind, particularly for the longer version, that you’ll want to spend time customizing the elements to your specific experience and the interview conversations. The more you customize these general examples, the more you’ll stand out as an applicant.
3. Checking-in email
If you haven’t heard back from a potential employer after your interview or after your post-interview follow-up, you can send a “checking in” email, ideally to the recruiter. You should send this email if you haven’t heard back after two weeks since your interview.
Keep it concise. Indicate that you’re looking for more information without being overeager:
In the subject line, include the job title you interviewed for.
Send this email to the recruiter. They are the most likely to be up-to-date on what’s going on in the hiring process.
Keep it to one paragraph, indicating that you are still interested in the job and looking for an update. Offer to provide additional information if they need it. Sign off with a thank you.
Subject line: Checking in RE: marketing coordinator role
Dear XXX,
I hope you’re well! I’m checking in on the marketing coordinator role. It was great to meet with the team earlier and I’m looking forward to your update. Please let me know if there’s anything else I can provide to assist in the decision-making process.
Thank you,
XXX
555-555-5555
XXX@email.com
You don’t need to worry that checking in makes you seem desperate or annoying. The truth is that these decisions take a different amount of time at each company. You’re simply giving them a gentle nudge for an update. And, if you really want the job, there’s no harm in reiterating that.
4. Staying-in-touch email
If you still haven’t heard back after checking in or you’ve learned that you didn’t get the job, you can still venture to stay in touch with the hiring manager. The goal of this follow-up email is to establish a professional relationship with a person who can help you grow.
Just like your checking-in email, this follow-up is short:
Send this email to the hiring manager. This person is probably at a senior level and could be a potential mentor if you’re looking to grow in this field.
In your first paragraph, mention what about them you found interesting or inspirational.
Limit to two paragraphs and include a proposed timeframe for a phone call or coffee meeting.
Subject line: Staying in touch
Dear XXX,
Hope you’re well. I’m reaching out to say thank you again for your time and consideration. I sincerely enjoyed my conversations with you and others at ABC Inc. In particular, I found the details you shared of your own career path very inspirational. As someone who’s aspiring to build my career in manufacturing, I’d love to learn more about how you’ve developed and applied your skills.
I know you’re busy, but if you have 20 minutes to spare, it would be great to get on your calendar. Are you available for a phone or coffee chat sometime in the next few weeks?
Thanks again,
XXX
555-555-5555
XXX@email.com
Be aware that if you received a firm “no” on this job, it is highly unlikely that this email will change that. What it can do, however, is reinforce your interest in the company and indicate to the hiring manager that even though you may not have been the right fit for this job, there may be a future role for which you are well suited.